Deadline: Sunday, September 20, 2026, at 11:59 PM MDT.

Portal: Applications and all required attachments must be submitted online via the EUNA Grants AmpliFund Application Portal.

All agencies must have an active Unique Entity Identifier (UEI) registered with SAM.gov to receive federal grant funds.

1. Step 1: Go to SAM.gov and select "Sign In." This will direct you to Login.gov, where you must create or sign into your secure account.
2. Step 2: Once logged into SAM.gov, select "Get Started" from the workspace and choose "Register Entity" to apply for federal financial assistance.
3. Step 3: Enter your agency's legal business name, physical address, and Taxpayer Identification Number (TIN). Critical Note: Ensure your organization name exactly matches the taxpayer name associated with your IRS records. A mismatch will cause significant validation delays.
4. Step 4: Submit your registration. The UEI and SAM.gov registration process is completely free. Do not use or pay third-party services that charge a fee.

Timeline & Upkeep: While the initial data entry only takes about 15 minutes, the validation process can take up to a month. Start this immediately. Registrations must be renewed annually to remain active.

There is no strict dollar cap on individual requests.

Agencies are encouraged to clearly detail their essential "must-haves" in the budget narrative so the Grants Subcommittee can triage funding based on scoring. If an application is not 100% funded in Year 1, BEMS will retain the application and evaluate it for future grant years.

You may apply year-by-year or for all 5 years at once, depending on agency capacity.

Director Erik Bornemeier strongly prefers agencies to submit a full 5-year plan. This helps BEMS see the full picture of statewide needs, refine multi-year budgets, and determine how to possibly distribute funds evenly across the entire 5-year project period.

Future Flexibility: You are not locked into your original submission forever. If your future plans or community needs change, you will be able to make amendments to your application and adjust your project scope when we call for applications for the associated budget period.

Yes. Organizations representing multiple rural agencies (such as REMSDAU) can apply as a single entity.

Agencies must coordinate carefully to avoid submitting duplicate requests for the same exact equipment or operational needs.

• Notice of Award: Estimated for October 12, 2026.
• Legal Obligation Deadline: Year 1 subgrant funds must be legally obligated (via signed contracts, binding commitments, or purchase orders) by December 31, 2026.
• Federal Spending Deadline: September 30, 2027.

Eligible organization types include Hospitals/Health Systems, FQHCs/Rural Health Clinics (RHCs), EMS Agencies, Tribal Health Organizations, and Educational Institutions.

Applicants must serve rural Utah counties or specific Tribal Nations.

Dispatch centers are an integral part of the EMS system. BEMS encourages dispatch centers servicing rural areas to apply for what they need while formal federal guidance is finalized.

No. As long as they provide services to rural communities, it does not matter if the provider or the agency is located in an urban setting.

No. Personnel costs for traveling paramedics fall under Program B (Community Paramedicine/Staffing) on the 90% operational side of the budget, not administration.

No. The administrative cap does not apply to personnel hired specifically to deliver education and training programs.

Per the Utah Department of Health and Human Services (DHHS) Rural Health Transformation Program Subrecipient Terms and Conditions, all grant funds are disbursed strictly on a cost-reimbursement basis for allowable costs incurred.

However, no, a subrecipient does not need to have the product in hand before getting reimbursed. You simply need to submit the vendor's invoice to BEMS to receive the payment.

Yes. Once you have an executed contract, an approved project plan, and an approved budget plan, it triggers an initial 10% budget draw-down (up to a federal cap maximum of $500,000) to begin the project.

This grant operates strictly on a monthly reimbursement basis per state mandate (H.B. 335, 2024). Agencies incur expenses or receive vendor invoices, then submit claims for reimbursement.

• Invoice Submission without Cash Fronting: Agencies do not need to pay vendors before asking for reimbursement. You can submit the vendor invoice directly to BEMS, receive the state reimbursement, and then pay the vendor.
• Staggered Budgeting: Spreading large expenditures across multiple months over the 12-month budget window prevents cash-flow bottlenecks.

No. Because agencies simply need to submit the vendor invoice to BEMS to get the payment, short-term loans and financing should not be necessary, meaning debt service and finance charges are not allowable expenses.

Obligation vs. Expenditure: A purchase order executed during the budget period is considered an obligation, even if delivery occurs after the budget period ends. However, the purchase order will not be considered expended until funds are drawn down in the Payment Management System (PMS) to pay for the equipment.

Example Timeline: If a rural EMS provider executes a purchase order for an ambulance with a manufacturer at the start of Budget Period 2, the funds are considered obligated. The state must then request payment in PMS for the ambulance no later than September 30, 2028, providing approximately 23 months for production and delivery.

No Extensions: CMS is unable to offer extensions to the liquidation period. Unexpended or unobligated funds will be redistributed. For each budget period, recipients have until the end of the following fiscal year to spend awarded funding.

Planning is Critical: Effective planning with rural EMS providers and manufacturers is strongly encouraged to ensure that funding allocated to ambulances is obligated within the applicable budget period and expended within the allotted liquidation period.

Yes. If an agency has partial funding saved for a purchase (e.g., $100,000 toward a $300,000 ambulance), you may apply for grant funds to cover the remaining $200,000 balance.

• Standard Monthly Invoices: Due within 30 days following the end of each month.
• June Invoices (Fiscal Year End): Must be submitted by July 10th.

Yes. If you want Starlink satellite communication units installed on your ambulances or response vehicles, you must explicitly include Starlink in your application budget.

Ownership & Regulations: Agencies that apply for and receive an Innovation Truck and Trailer will retain full ownership of the equipment. You will not be required to abide by state vehicle regulations; you will only need to abide by your own agency's regulations and policies.

Retention Requirement: Because you are receiving full ownership, you must maintain ownership of the equipment for the entire 5-year lifecycle of the grant (through September 30, 2031).

Operational Budgeting: Since you will own the vehicle for the entirety of the grant, you must explicitly incorporate all ongoing operational expenses into your grant budget which includes gas, vehicle insurance, routine maintenance, and tires.

Yes, as long as you include that in your budget request.

We are actively working to finalize the official specifications. Currently, the estimated costs to plan for in your budget are:

• Innovation Truck Build-Out: $65,000 – $70,000
• Canopy Build-Out: $60,000 – $65,000
• Innovation Trailer Build-Out: $200,000 – $250,000

Separate vs. Combined Purchasing: No, they do not have to be purchased together. Applicants have the flexibility to request individual components (e.g., just a truck and canopy, or just a trailer) or the full combined package based on their agency's specific operational needs and existing equipment.

Yes. Mental health education, training programs, and support services for EMS personnel can be requested under Program A - Education.